Terms and Conditions for ESoA registrants

(update on Monday, November 15th, 2021)

Nature of Terms and Conditions

These Terms and Conditions  govern your registration as an ESoA Course and the terms and conditions upon which you are permitted to attend the ESoA courses

Data Protection

The information that you provide to ESoA will be used to ensure we provide you with products and services that best meet your needs. This may include the promotion of EurAAP (including ESoA) products and services by post and /or electronic means.

Responsibility for products and services related to the course

EurAAP (including ESoA) shall be relieved from any contractual or extra-contractual liability concerning the products and services related to the course, which is for the entire responsibility of the coordinator of the course.

Payment of Course Fee

Payment of the course fee will be received by EurAAP at the time of application. Failure to pay the relevant fee will invalidate any course registration. EurAAP reserves the right to specify the payment method required on a case-by-case basis.

Credit Card payments

If payment is made by credit or debit card, EurAAP will use all reasonable endeavours to keep your credit or debit card details secure while processing the payments. The credit card will be charged immediately after the payment. Where payment is made by credit or debit card, any refunds shall only be made to the credit or debit card used to make payment for the registration.

Refund eligibility

All refund/cancellation applications must be requested  by the student via email to  esoa@euraap.org , at least 14 days before the first day of the course.  The registration fee will be refunded minus a handling fee of €60 (VAT included). There will be no refunds  for applications filed after this date.

Cancellation policy for ESoA course

ESoA reserves the right to cancel any event in case of force majeure. In case of cancellation for force majeure  no refund shall be made An event of force majeure means each contingency that is not caused by one of the parties, was unforeseeable at the time of the conclusion of this agreement and renders the further performance of the obligations under this agreement for the conference organizers, EurAAP, impossible or substantially more onerous.

Events of force majeure are in any case, but not limited to the following events: acts of God, armed conflicts, social unrest, criminal offence, diseases and epidemic, electricity and telecommunications interruption, economic factors, accidents and governmental measures. ESoA shall, as soon as practicable but in any event not later than 10 business days from the date at which ESoA becomes aware of such event of force majeure, expressly notify the students of the occurrence of the event of force majeure as well as of its intent to invoke this clause by email to the email address provided at the registration of the student.

ESoA shall, as soon as practicable but in any event not later than 10 business days after the occurrence of a) and b) below, provide notice to the student of: a) the cessation of an event  of force majeure; and b) its ability to recommence performance of its obligations under this agreement. ESoA has the right to immediately alter or cancel the course or any arrangements, timetables, plans or other items relating directly or indirectly to ESoa. ESoA shall be relieved from any contractual or extra-contractual liability as from the occurrence of the event of force majeure.


These Terms shall be subject to and construed in accordance with Belgium and European Law and the parties submit to the exclusive jurisdiction of Belgian courts.